Didn’t hear back after an interview? Don’t get panic. An interviewer is not ignoring you on purpose, he is busy. You can remind him about yourself with a followup email after an interview. In this article, I’m going to describe:

• What kinds of follow up emails are there for job seekers?
• When to write a follow-up email after interview?
• What to add in a follow-up email after an interview?
   

Let’s start exploring the answer to all these common interview questions one by one.

3 Kinds of Follow up Email After the interview

Generally, there are three common types of emails you can send to your hiring manager.

First: You send a followup email 24 hours after your job interview.

Second: In case you don’t hear back, you go with second followup email no response. 

Third: It’s commonly known as stay-in-touch format email. Interviewer might have selected someone else but you want to be in his list; just in case a new job opportunity arises he will contact you. You can develop professional contacts through this email.

• If you get a response from your very first email, then you don’t have to go for a second one. The best case scenario is one when you don’t have to create a second email as a reminder. 

• Even when an interviewer respond with bad news like someone else is selected, you can send him third email for growing your corporate network.

Why write a follow-up email after an interview?

Here are three main reasons.

1. Through this email, you are going to show your enthusiasm for the open job. You would like to tell your interview how excited you feel about this job and how grateful you are for his time during which he sat with you and interview you. 

2. Even you can add a short and simple story of your soft skills in this email. Employers always prefer those candidates who have not only job-related skills but also soft skills. Your well-written email will work as a magnet which not only reminds you of an interviewer about you but also convince him to start thinking about your profound communication skills.

3. Another reason to write a follow-up email after an interview is to increase your chance of entering into the next phase of the recruitment process, which could be another interview or test. You can easily boost up your chance of wining a desirable job position through this email. 

When to Send First Followup email after an interview?

It is recommended to keep your interview discussion fresh in the mind of your hiring manager by sending him the first email within or after 24 hours of your interview.  Don’t send this email on the weekend. It’s good to send this email early in the morning like after 9 a.m. when an interviewer is likely to open his email and he would open yours too. 

When to send Second followup email after no response?

Already sent a followup email to recruiter but unfortunately got no response. Here is what you can do.

• Wait for at least 1-3 days. Make sure you are omitting the weekend when counting your days.

• Instead of composing a new email, use the same email.

• Send a second followup email after interview to the same person. In this way, your first email subject line will be used again.

• There are high chances that the interviewer will open up this email again and send you a response. 

Follow up email after interview samples

How to write a Follow-up Email After an Interview? 

Here are 5 easy steps you need to follow

Step No. 1 Pick a Good Subject Line

Your subject line plays an important role in getting a response. If you don’t come up with a good one, there are less chances of your email getting any reply from your potential employer. Here are some subject lines which actually work. 

• Thank You for your time, Mention Interviewer Name

• Thank You ! (sometimes these two words are enough)

• Thank You for the opportunity 

• Followup regarding ( mention job position)

• Follow up regarding my interview at (mention time and day)

Check some other examples of  Interview Thank you Letter.

Note: The only goal is to keep it short and meaningful. It should convey the message that you are thankful and writing to get an interview status update

Step No.2 Opening Paragraph

You need to tell him how thankful you are to him for conducting your interview. Make sure you mention your job title. Another thing you shouldn’t miss is to elaborate your interest in the job. Your communication must demonstrate your enthusiasm. No one likes to read cold emails.

Step No.3  Align your Talent with Position

First paragraph is all about being thankful. In the second paragraph, you will keep the interviewer engage by mentioning your skill and talent relevant to open position. The main goal here is to grab your reader’s attention toward your interests and experience which are meaningful for the company. Keep conversation relevant, concise and to-the-point.

 Step No.4 Why to Choose you?

In the last paragraph of your follow up email after the interview, you try to sell yourself a little. It is recommended to share your career objectives at this point. Another idea is to write a statement which directly gives an answer to the question “what makes you different from other candidate” or “why choose you over others”.

You can indirectly force them to send you a response by inviting them to ask you any question. 

Conclude this paragraph by writing “Looking forward to your response” I often write is as “Looking forward to your kind response” ( it works for me) Give it a try, it might do the same magic for you.  

Step No.5 Closing

End your email, but don’t forget to add your name, signature and contact details. Tell them how to reach you out easily.

Learn: How to Add a Signature in an email

7 Interview follow-up Email Writing tips

Don’t write long emails, no one likes to read that much.  Short and sweet follow up email after interview often works in your favor. So, keep it that way.

1. Stay positive. If you are not getting a response then it doesn’t mean that your potential employers are ignoring you. Everyone is busy. A hiring manager has a lot to handle at the same time. So, when you are writing a follow-up email, then keep your tone polite.

2. Many times, you want to say something in an interview or after an interview. If that is the matter then you can say that all in a follow up interview email. 

3. The best time to send your follow up email is within 24 hours. 

4. You can use the first-name of the interviewer, else add Mr. or Mrs. 

5. Don’t send a lengthy email. Mention important points yet comprehend it.

6. Always add your phone number and other contact details in the closing section. 

7. Don’t hit the send button, unless you proofread the whole email. An error at this level will no doubt waste all your efforts. 

Follow Up Email after Interview Templates

Wrap up

Finally, you know everything about how to ask interview status through an email. It is good to check some samples above and then write your catchy email right away.